Registration

Gulf Wars XXXI (2023) Registration

For any questions or issues regarding Gulf Wars Registration please contact the Reservationist, Mistress Jutte VonderBerg, at reservations@gulfwars.org

Transfers of reservations ARE NOT ALLOWED.

RV Reservations

Reservations for RV’s will now be done through the new site owners.

Email: Reservations@KingsArrowRanch.com
Phone Number: (769)250-1050
Contact Person: Kimberly Cooper

Pricing

Reservations will not be processed without payment. To receive member pricing, your membership must be valid through the start of the war.

Arrival DayPre-Register MemberAt the Door MemberChildren 17 and underPre-Register Non-MemberAt the Door Non-Member
Sat-Sun$90$95FREE$95$100
Mon-Tues$75$80FREE$80$85
Wed-Thurs$65$70FREE$70$75
Fri-Sat$50$55FREE$55$60

Trolling In

Gate will open Saturday, March 11, 2023

Please take notice of the following troll schedule for Gulf Wars XXXI. Gulf Wars dates are from March 11- 19, 2023. Troll times will be limited so please pay heed.

Troll will be open the following times:  

 Saturday (March 11) from 1 pm – Sunday (March 12) at 10 pm.  

 Monday (March 13) – Friday (March 17) from 8 a.m. – 10 p.m.  CLOSED OVERNIGHT

 Saturday (March 18) 8 a.m. – noon  

Troll may be moving again. Please check back for details. We are also implementing a FastPass lane. If EVERYONE in the vehicle is completely paid up, you will be able to go through Troll without leaving your vehicle. Workers will bring a tablet up to your vehicle to complete registration and provide your site token. People will still have the ability to park and go into Troll if they need to make a payment or have an issue with their registration. At the first intersection you will be directed to either Troll Parking, or the FastPass lane. FastPass will be open on Saturday from 1:00 PM to 9:00 PM and Sunday from 9:00 AM to 6:00 PM.

Have the following when trolling in:

  • Positive ID with photo and birth date E.g.: Photo driver’s license, Military ID, Passport.
  • Minors (age 17 or under) without parents or legal guardians must have the appropriate unaccompanied minor forms required by the Kingdom of Residence.
  • Proof of membership
  • Car license number if you are responsible for a vehicle
  • Enough CASH for any additional gate fees
  • PERSONAL CHECKS WILL NOT BE ACCEPTED AT THE DOOR CASH OR TRAVELERS CHECKS ONLY

Acceptable Proof of Membership:

  • Membership card
  • Mailing label from a Society publication showing membership # and expiration date
  • Payment confirmation from Society registry
  • Statement showing check payment or charge to Society registrar

Reservations

ALL Pre Registrations will CLOSE February 26, 2023, 11:59 PM CST

The old SCARS (SCA Registration System) has been shut down, so we will be going back to PayPal for online registration.

Please fill out the form linked below to register for Gulf Wars XXXI. Once the data is received, you will receive a PayPal invoice within a couple of days. That invoice needs to be paid within 3 days before it expires. Once you have paid the invoice, your registration is complete.

To have multiple registrations on a single invoice, please complete them at the same time and use the same “Invoice Email”. ALL attendees must be registered, regardless of age.

Early Registration by paper form and check or money order must be postmarked by February 1, 2023. No paper forms postmarked after February 1, 2023, will be accepted.

Early registration will be charged at the discounted price.

All registrations made by February 26, 2023, and not refunded will count in land allotments.

IF YOU ARE HAVING PROBLEMS WITH THE ONLINE SYSTEM PLEASE CONTACT THE RESERVATIONIST at reservations@gulfwars.org

Online Registrations are OPEN.

Registrations by mail are OPEN. 

Any mailed registrations that were not postmarked by February 1, 2023 will not be accepted.

Refunds

All refund requests end on February 26, 2023.

To request a refund, please fill out this form.

Other Registration Policies

Pets are not allowed.

Once you leave Troll there are no refunds.

Reservations are not transferable.

Additional Forms: Medical_Authorization.pdf and Unaccompanied Minor – Designated Adult Form.pdf

Gulf Wars does not comp anyone but sitting Royals as laid out by Gulf Wars Financial Policy 6.7. All recognized SCA Kingdoms’ King, Queen, and heirs shall have their Gulf Wars Site Fee waived. All recognized SCA Principalities’ Prince, Princess, and heirs shall have their Gulf Wars Site Fee waived.