Registration

Gate will open Saturday, March 9, 2019
9am- Noon for Merchants and Staff
1pm for the General Populace
Troll closes at 12 Noon on Saturday, March 16, 2019
Site closes at 12 Noon on Sunday, March 17th, 2019

Reservations

ALL Pre Registration will CLOSE Feb 15th, 2019.

Early Registration by paper form and check or money order must be postmarked by 1/31/2019. No paper forms postmarked after 1/31/2019 will be accepted. Early registration by PayPal by 1/31/2019 will be charged at the discounted price, below. PayPal registration made between 2/1/2019 and 2/15/2019 will be charged the at the door price, below. All registrations made by 2/15/2019 and not refunded will count in land allotments.

Pre Registrations by mail are NOW LIVE. Click HERE to download the Paper Early Registration form.

Paypal Registrations are NOW LIVE! Click HERE to Register Electronically with PayPal

For RV Registrations call Michael at (601)688-0723.

Transfers of reservations ARE NOT ALLOWED.

Pricing

Please note the pricing changes for 2019!

Reservations will not be processed without payment.
Registration listed includes member discount. If you are a non-member or a member without proof of membership expect to pay the $5.00 NMS at the door.
Choose one of the following options:

Arrival DayThru 1/31/18At the DoorChildren 6-17 before 1/31/18Children 6-17 At-the-doorChildren 5 & Under
Sat-Sun$90$95$45$50FREE
Mon-Tues$75$80$40$45FREE
Wed-Thurs$65$70$35$40FREE
Fri-Sat$55$65$30$35FREE

Trolling In

Have the following when trolling in:

  • Positive ID with photo and birth date E.g.: Photo drivers license, Military ID, Passport.
  • Minors (age 17 or under) without parents or legal guardians must have the appropriate unaccompanied
    minor forms required by the Kingdom of Residence.
  • Proof of membership
  • Car license number if you are responsible for a vehicle
  • Enough CASH for any additional gate fees
  • PERSONAL CHECKS WILL NOT BE ACCEPTED AT THE DOOR
    CASH OR TRAVELERS CHECKS ONLY

Acceptable Proof of Membership:

  • Membership card
  • Mailing label from a Society publication showing membership # and expiration date
  • Payment confirmation from Society registry
  • Statement showing check payment or charge to Society registry

.

Refunds

The GW Exchequer must RECEIVE requests for refunds in writing, postmarked or e-mailed no later than March 1, 2019. All refunds are made via CHECK ONLY and therefore your request must include a mailing address or it will not be processed. SCA policy does not allow a refund via PayPal. Please include a copy of your invoice if you paid via PayPal.
Refund requests should include the same information that was submitted in your registration form and should be sent to:
Heather Mbaye
attn Gulf Wars Exchequer
111 Lisa Ln
Carrollton Ga 30117
or emailed to exchequer@gulfwars.org.

After March 1, 2019 all refund requests are processed at the discretion of the Gulf Wars Exchequer and the Autocrat, and only for serious situations that would result in someone not attending the War. No refunds will be issued for ANY REASON after March 9, 2019. Refund requests not received by the Exchequer before March 6, 2019 may be delayed in processing.

Other Registration Policies
ALL refunds will be charged a processing fee, as follows:
Mail-In Registrations – $5
PayPal Registrations – $5 or the PayPal processing fee, whichever is greater

Pets are not allowed.
Once you leave Troll there are no refunds.
Reservations are not transferable.

Additional Forms: Medical_Authorization.pdf and Unaccompanied Minor – Designated Adult Form.pdf

Gulf Wars does not comp anyone but sitting Royals as laid out by Gulf Wars Financial Policy 6.7. All recognized SCA Kingdom’s King, Queen, and heirs shall have their Gulf Wars Site Fee waived. All recognized SCA Principality’s Prince, Princess, and heirs shall have their Gulf Wars Site Fee waived.

Per Gulf Wars Financial Policy

No family shall pay a Site fee higher than three (3) adult member prices for admission to an
event as long as they are all members. This may or may not include bed and/or feast spaces for
more than those covered by the three (3) paid adult member prices at the hosting Group’s
discretion. Family is defined as One (1) or Two (2) custodial adults, plus legal dependents age
17 and under. Proof of immediate family relations and age may be required.