Registration

Gate will open Saturday, March 9, 2019
9am- Noon for Merchants and Staff
1pm for the General Populace
Troll closes at 12 Noon on Saturday, March 16, 2018
Site closes at 12 Noon on Sunday, March 17th, 2018

Reservations

Pre Registrations by mail are CLOSED UNTIL Nov 2018

Paypal Registrations are CLOSED UNTIL Nov 2018

RV Registration is CLOSED UNTIL Nov 2018

Transfers of reservations ARE NOT ALLOWED.

Pricing

Please note the pricing changes for 2019!

Reservations will not be processed without payment.
Registration listed includes member discount. If you are a non-member or a member without proof of membership expect to pay the $5.00 NMR at the door.
Choose one of the following options:

Arrival DayThru 1/31/18At the DoorChildren 6-17 before 1/31/18Children 6-17 At-the-doorChildren 5 & Under
Sat-Sun$90$95$45$50FREE
Mon-Tues$75$80$40$45FREE
Wed-Thurs$65$70$35$40FREE
Fri-Sat$50$65$30$35FREE

Trolling In

Have the following when trolling in:

  • Positive ID with photo and birth date E.g.: Photo drivers license, Military ID, Passport.
  • Minors (age 17 or under) without parents or legal guardians must have the appropriate unaccompanied
    minor forms required by the Kingdom of Residence.
  • Proof of membership
  • Car license number if you are responsible for a vehicle
  • Enough CASH for any additional gate fees
  • PERSONAL CHECKS WILL NOT BE ACCEPTED AT THE DOOR
    CASH OR TRAVELERS CHECKS ONLY

Acceptable Proof of Membership:

  • Membership card
  • Mailing label from a Society publication showing membership # and expiration date
  • Payment confirmation from Society registry
  • Statement showing check payment or charge to Society registry

Refunds

The GW Exchequer must RECEIVE requests for refunds in writing, postmarked or e-mailed no later than March 1, 2018.
Refund requests should include the same information that was submitted in your registration form and should be sent to:
Heather Mbaye
attn Gulf Wars Exchequer
111 Lisa Ln
Carrollton Ga 30117
or emailed to exchequer@gulfwars.org.

After March 1, 2018 all refund requests are processed at the discretion of the Gulf Wars Exchequer and the Autocrat, and only for serious situations that would result in someone not attending the War. No refunds will be issued for ANY REASON after March 9, 2018.  Refund requests not received by the Exchequer before March 6, 2018 may be delayed in processing.

ALL refunds will be charged a processing fee, as follows:
Mail-In Registrations – $5
PayPal Registrations – $5 or the PayPal processing fee, whichever is greater

Pets are not allowed.
Once you leave Troll there are no refunds.
Reservations are not transferable.

Additional Forms: Medical_Authorization.pdf and Unaccompanied Minor – Designated Adult Form.pdf

Gulf Wars does not comp anyone but sitting Royals as laid out by Gulf Wars Financial Policy 6.7. All recognized SCA Kingdom’s King, Queen, and heirs shall have their Gulf Wars Site Fee waived. All recognized SCA Principality’s Prince, Princess, and heirs shall have their Gulf Wars Site Fee waived.

Gleann Abhann Kingdom Law, Section IX.2(c) Membership Benefits

(c) No family shall pay a Site fee higher than three (3) adult member prices for admission to an
event as long as they are all members. This may or may not include bed and/or feast spaces for
more than those covered by the three (3) paid adult member prices at the hosting Group’s
discretion. Family is defined as One (1) or Two (2) custodial adults, plus legal dependents age
17 and under. Proof of immediate family relations and age may be required. (revised 4/11/2015)

Family Pricing only pertains to Registration Fees and does not include bed fees for those staying in cabins.